Managing Accounts

Creating and Modifying School Admin Accounts

Creating a school admin account is a two-step process. First the account is created and assigned. Then, the access is modified to assign additional permissions.

To view a School Admin account, click the Admin link at the top right of any PVAAS page. The list of School Admins is displayed. By default, all schools appear in the list whether they have an admin account holder or not. Use the menu above the list to view a list of schools that don't have a designated school admin or a list of deactivated School Admin accounts.

Schools With an Existing School Admin: Before you can create a new School Admin account, you must deactivate the current School Admin account. To do so, click the name of the school. In the School Options box, click Deactivate admin account and follow the instructions. For more information, see Deactivating Accounts.

When you are finished deactivating the account, no admin account holder will be displayed for the school in the list of School Admins.

Schools Without a School Admin: Click the name of the school. In the School Options box, click Add an admin and follow the instructions.

You will be asked to enter information, choose options, and decide:

• which types of reports the user should be able to access
• which schools the user should be able to access in the reporting
• whether the school admin account holder should be able to access reports for other schools

Entering Basic Information

PPID: The PPID must be entered for users to be granted access to teacher reports. If the PPID is not entered, you cannot include teacher reports in the account's permissions. If the user does not need access to teacher reports, you can leave the PPID blank.

School Teacher Summary: This option grants access to the individual teacher reports for all teachers in the school. To include this option in the account's permissions, you must enter the user's correct PPID.

Confirming Selections

Use the confirmation page to verify the selections you made.

Send account info: This box is checked by default. If you leave it checked, the user will receive an email with a description of their account permissions and their account credentials when you finish creating or modifying the account.

Modifying an Account

To modify an admin account or a user account, navigate to the list of users, click on the user's name, and follow the instructions on each page. For more information, refer to the steps above for creating an account, beginning with the Basic Information page.

Modifying Access

School admin account holders automatically have access to all school and student reports in their own school. Access to additional reports can be assigned, including LEA/district reports, school reports for other schools, and student reports for other schools. When you choose a school in the Available Schools list, the user will be able to view all school reports for that school. To also grant access to student reports at the selected schools, check the box below the list of schools in the Assigned Additional Access list.

Send account info: This box is checked by default. If you leave it checked, the user will receive an email with a description of their account permissions and their account credentials when you finish creating or modifying the account.